Budget Amendment #3: Change To “Fundraising” Budgeted Income Amount

Joe Burnes

Joe Burnes

Treasurer
I move the following changes to the budget that was approved on 11/8/25 and am requesting co-sponsors:
Change the amount for the income line item "Fundraising" from $3,100 to $13,100.
See attached file that shows exactly what the new budget will look like with these changes adopted. All changes have been highlighted yellow.

Reasoning: We have a corresponding expense for Fundraising of $10,000 under the Development Department portion of the budget. As John explained during the meeting, the approved $3,100 amount was intended to be a “net income” number. To achieve proper accounting for this projected net income, the budgeted gross income amount should be $13,100. Budget line items are set for gross income and expenses with net income being a mathematical result of the aforementioned. If this body wants to budget a line item that depicts a net income, that should be clearly stated within the budget and not included in the section reserved for gross income line items. As the budget stands, it appears we are budgeting for 3.1k in gross income and 10k in expense, which is effectively a 6.9k budgeted loss for our Fundraising. This is not a look we should project nor does it accurately describe what we intend to do/achieve. This motion corrects that.
 

Attachments

John and I have discussed this and this one is more complex than I thought.


What he is wanting to achieve is a self repleneshing expense account for fundraising. For example, we now have that account budgeted at $10,000. If we spend all of that and bring in $14,000, the idea would be that the account would automatically allow for another $10,000 of expenses. In essence, we are looking for an if/then statement where if = profitable fundraising and then = replenished expense account.

Iirc, we ran into this same thing when Whitney was chair and I believe the decision was to leave the expense account where it was and then just come back to SLEC to add to that expense account once the fundraising "profit" has happened. Outside of doing it that way, I don't know a better way to handle it and am open to ideas.

For now, though, our approved budget for fundraising still shows us only projecting to raise $3,100 and spend $10,000. However we do it, that needs to be cleaned up.
 
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Joe Burnes said:
Iirc, we ran into this same thing when Whitney was chair and I believe the decision was to leave the expense account where it was and then just come back to SLEC to add to that expensive account once the fundraising "profit" has happened. Outside of doing it that way, I don't know a better way to handle it and am open to ideas.
Click to expand...
My two cents: That's the simplest and least confusing way to do it. I don't have any better ideas either, and not for lack of trying.
 
Hey team, busy weekend. Been reporting on closed-voting motions on my phone, but I’d like to spin up the vote for this one on my laptop, tomorrow. Please check this space in a day or two.
 
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