First TY for all the questions if anyone else has any I encourage discussion on this please see below and let me know if there is anything we need to go deeper into
Being a district rep is a membership requirement for the subcommittee, so you must not only be a district rep to be elected but also maintain your status as a district rep to stay on the committee.
Not that I'm aware of but doesn't mean there won't be later and doesn't mean she will be on there when this motion is considered. In short the motion is completely agnostic to who is or is not in the department it only outlines that a member of the department is a member of the committee and the department may not fill any of the other 4 spots.
The motion is specific that the committee is not empowered to direct the department and that the reporting structure of the department is not changing, so my answer to this is, however that occurs now, is how it will continue to occur.
So the short answer is I don't know. The long answer is I'm under the assumption that when financial decisions are made that they are not made in a complete silo by a single department volunteer. If they are, that is both a problem IMO and a policy violation. So, assuming we are not violating our own policies, then I would assume communication already happens about these decisions, and if it does, I would say Cc the committee on them. So whatever time it takes to add a Cc to an email times the number of emails that go out about financial decisions that relate to the convention would be the impact to the department for this particular part of the motion.
I don't believe oversight necessarily involves execution. I don't use that terminology in the motion, nor do I understand that, from a colloquial perspective. For instance, does a U.N. election oversight committee execute an election in the country it oversees? It's not my understanding that they do. I don't know if they will be physically at the venue, but they are not intended to be working hands. There is a whole department for that who can recruit as many or as few volunteers as needed, and as far as I am aware, Events and the Officers have got this, and if they need help from SLEC, the officers, department, or the committee can bring that to SLECs attention, and we can address that at that point. This committee is an oversight committee not a working one so they may choose to stop in early at the convention (as many SLEC reps and members already do) but I wouldn't say that is a requirement, I think all of the duties could be done via electronic communications if the committee chooses to.
I would assume they would use this process, but I specifically don't outline this, so I leave it to the committee. They could forward us everything and only do a breakdown on a few serious locations, they could forward us everything and recommend we reopen RFPs and keep looking, they could recommend we revisit some past sites that were maybe overlooked in the past. I'm really not dictating that to them because I want them to be able to look at the facts and make a recommendation based on what they see, but I think what you outlined is a probable outcome.
I can't really speak to whatever process was used by past convention committees for this and if it has been consistent for every committee or it has changed from term to term only that it is specifically intended to be part of this process, and I specifically put that in there because I know there may be parts of the financial side that the Events department isn't well positioned to answer and it may fall more to the Treasurer so wanted to include them in the process.
This is a separate report from the Events department. In many cases, especially close to the convention, it will probably have some redundancies to the department report, but this committee is specific to the Convention, and I expect other things to be included in events like were there any additions to the department, how did the Election Watch Party go, and what is our next SLEC meeting venue. There may also be times when the department and committee don't agree on something, and in that case, each would be free to express their own views and bring the facts to SLEC, but I don't expect that to be a common occurrence.
