SLEC Meeting 2/1/25

Andrew Amelang

Andrew Amelang

Chair
The February SLEC meeting (and training the next day) will be held at the Fredericksburg Inn & Suites. We should have a booking link by this weekend; it will be posted as soon as we have it.

The group room rate is $199, but there's no attrition, so not a problem if anyone wants to find a cheaper room nearby.

Hope everybody is enjoying the holiday break and gearing up to have a very happy New Year!
 
Update: Turns out Fredericksburg Inn double-booked their meeting room for Saturday, and the other guys booked first and have already paid a deposit.

New deal: Staying at Sunday House and meeting at Hampton Inn next door. Guest room rate drops to $179/nt; meeting room rate stays at $300/day.

Sunday House doesn't do online booking, so no link. Please call 830 997-4484 and ask for the "Libertarian Party of Texas Board Meeting 2025"
block to make reservations.
 
Andrew Amelang said:
Update: Turns out Fredericksburg Inn double-booked their meeting room for Saturday, and the other guys booked first and have already paid a deposit.

New deal: Staying at Sunday House and meeting at Hampton Inn next door. Guest room rate drops to $179/nt; meeting room rate stays at $300/day.

Sunday House doesn't do online booking, so no link. Please call 830 997-4484 and ask for the "Libertarian Party of Texas Board Meeting 2025"
block to make reservations.
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So, were Hampton Inn rooms all booked or just more expensive than that?
 
Does this not put us in violation of the bylaws?
1.Meetings of the State Executive Committee.
E. Notice of the time and place of all SLEC meetings shall be given to all members not less than
four (4) weeks prior to each meeting.
 
Jodi Cole said:
Does this not put us in violation of the bylaws?
1.Meetings of the State Executive Committee.
E. Notice of the time and place of all SLEC meetings shall be given to all members not less than
four (4) weeks prior to each meeting.
Click to expand...
I wouldn't interpret this to be a violation. We announced a meeting location and the hotel relocated us. If we were holding a convention at the ballroom of hotel x and we arrived and the doors were locked because of a fire the night before, I don't believe we would say well the notice said the convention was in that room 150 feet away and we're outside so I guess we can't fulfill our statutory requirements to meet and we can't have candidates this year. I think we would conclude that we came as physically close to that location as was possible, call the convention to order, then adjourn to meet at the bar down the road in an hour.

Similarly, here, the hotel space was announced, and an outside force rendered the space unusable to us, so we are finding a space as physically near to that space as possible and relocating there. The only difference in the two scenarios is here we have 4 weeks short 36 hours of notice as to the change vs the hours or seconds we may have had given the previous scenario. I don't expect anyone to make a fuss of it, but if anyone is super concerned, a few of us can ceremoniously attend right outside the original location, realize we don't have a quorum, and move to adjourn to the new meeting location to attempt to obtain quorum lol. But I don't plan on participating in that ceremony.
 
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If the body feels this is in the spirit of that bylaw, I won't argue for a suspension of the bylaws to correct the issue. However, is it possible to get the original contract on egnyte.? We as an organization should be entitled to some sort of compensattion for their mess up. There should be some kind of wording about cancellation within the contract.
 
Jodi Cole said:
If the body feels this is in the spirit of that bylaw, I won't argue for a suspension of the bylaws to correct the issue. However, is it possible to get the original contract on egnyte.? We as an organization should be entitled to some sort of compensattion for their mess up. There should be some kind of wording about cancellation within the contract.
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If a person feels we are in violation of our bylaws, they shouldn't wait for someone else to take the initiative to right that wrong. If you're attempting to see if there is support for considering this a violation of our bylaws, our bylaws regarding online voting provide for exactly that.
 
Jodi Cole said:
If the body feels this is in the spirit of that bylaw, I won't argue for a suspension of the bylaws to correct the issue.
Click to expand...
Just as a note, bylaws are not suspendable unless they say they are (or a higher governing document says so.) The "rules" in "suspension of the rules" references parliamentary rules (in our case RONR.) There is an edge case where a bylaw can be ruled to be in the nature of a rule of order (usually for stuff that overrides something in RONR such as a bylaw saying debate is limited to only 2 minutes per person as opposed to the 10 in RONR) these cases are really the exception to the norm and are not inclusive of meeting notice requirements. So if it were decided this was a violation of bylaws suspension would not be a resolution. It would be something like we would need to start over and change the meeting or we would need to amend the Bylaw between now and the meeting so that our notice was in compliance.
 
Jodi Cole said:
If the body feels this is in the spirit of that bylaw, I won't argue for a suspension of the bylaws to correct the issue. However, is it possible to get the original contract on egnyte.? We as an organization should be entitled to some sort of compensattion for their mess up. There should be some kind of wording about cancellation within the contract.
Click to expand...
No contract in Egnyte and no potential compensation because there was no signed contract yet. It was when we had finalized terms with the CVB and were going to contract that it was discovered and disclosed that the room was in fact NOT available Saturday.

Meanwhile, it's not clear what damages we'd get anyway. We're getting rooms that are $20 less per night, free hot/full breakfast included, and at least some if not all of us (working on clarifying that) will be in suites or mini-suites because those are the rooms closest to the door that is directly across from the Hampton (shortest walking distance). Almost like they did us a favor....
 
John Wilford said:
Just as a note, bylaws are not suspendable unless they say they are (or a higher governing document says so.) The "rules" in "suspension of the rules" references parliamentary rules (in our case RONR.) There is an edge case where a bylaw can be ruled to be in the nature of a rule of order (usually for stuff that overrides something in RONR such as a bylaw saying debate is limited to only 2 minutes per person as opposed to the 10 in RONR) these cases are really the exception to the norm and are not inclusive of meeting notice requirements. So if it were decided this was a violation of bylaws suspension would not be a resolution. It would be something like we would need to start over and change the meeting or we would need to amend the Bylaw between now and the meeting so that our notice was in compliance.
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Correct. Suspension of the bylaws isn't a thing.

However, a person would absolutely be able to challenge the ruling of the chair once a ruling was issued which I think is more in line with the grievance Jodi is expressing here, and while we aren't in a meeting right now, it would seem like something we could effectively do using our electronic voting provisions, if a person were so inclined.
 
Billy Pierce said:
I'm glad to hear that we have a space to have our meeting. Is everything looking good as far as Internet, A/V, coffee, etc.? Do we need to help with anything?
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Everything's looking good, no help needed at this time but thanks for offering!

The venue is providing internet and a/v (projector, screen, mic, podium), and maintains free coffee service 24/7 (& cookies while available) in the lobby, not far from our meeting room. So far, so good.
 
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